Inserting a Photo (Picture) into a Word Document Template

By Jan K., The Proofer

© Copyright 2008

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This tutorial provides easy-to-follow instructions for inserting a photo into any of the free Word document templates that accompany Moms Break PDF Free Printables.

Learning to insert photos is a fun way to really personalize a card or letter---especially when you are sending it to someone far away!

 Click here for Free Word document templates for Mom's Break printables

Open the Word document. You can insert a photo at any point in the document, you don't always have to have text in the document before you insert a photo.

With the Word document open, click on Insert on the toolbar (which is at the top of the page, usually beginning with the word "File" to the far left).

Click on Picture. If you do not see "Picture" on the drop-down menu, then click on the little down arrows at the bottom of the menu to expose the full menu.

Now, click on "From file" on the next drop-down menu that appears.

Locate the picture that you want to insert. Typically, photos from a digital camera are uploaded to the computer into the "My Pictures" folder. However, you should look in whatever folder you use to store your photos.

To find the picture you want to insert, change the "Look in" field to wherever it is you keep your photos.

To insert a photo, simply click on the photo that you want to insert. The photo and the photo file name will be "highlighted" (usually by a thick blue line, as seen to the left).

Now, click on the "Insert" button at the bottom right of the pop-up window.

The photo is now inserted into the Word document.

To continue typing the card or letter, first, hit the "Enter" key on the keyboard. This moves the cursor to the first line under the picture. 

Continue typing.

To "see" the whole page, click on View on the toolbar, and then click on Print Layout.

Now you can see how the whole page looks.

Note: Your document may look different, depending on which Word document template you are using!

You can insert another photo if you want to. Simply repeat Steps 1-3.

If the photo is too big, you can change the size! See Step 9 (below).

Depending on the Word document template that you are using, you might not want the pictures to be so big.

It is very simple to make them smaller.

Click anyway directly on the picture you want to make smaller. A "box" will appear around the picture (although it might be hard to see it). At each corner, and then in the middle of each side, you will see a small black box.

Move the cursor directly over any one of these small black boxes around the edges of the picture. The cursor will change to a two-sided arrow.

It is easiest to use the bottom right corner of the picture. Move the cursor right over the very bottom corner. The cursor will change to a two-headed arrow, and be on a diagonal.

Now, hold down the mouse key and drag the mouse toward the middle of the picture. As you drag the mouse, the picture will get smaller. As it gets smaller, you will see a dotted line to show you how small the picture will be.

At left, look to the right side of the door on the yellow trailer. You can just see a faint line, running up and down.

Now, let go of the mouse button. The picture is now as small as you have made it.

Switching back to Print Layout view, you can see how small the picture is now, compared to the size shown in Step 4.

If you have made the picture too small, you can enlarge it again by reversing the process. Click on the picture, position the cursor on any black box, hold down the mouse key, and drag the mouse so that the picture gets bigger.

When the picture is the size that you want, that's all you have to do!

Congratulations! You've learned how to insert a photo into a Word document! You can use these same steps to insert a photo into any Word-based document, such as this Word document template that is used for Moms Break I Heart My Soldier PDF stationery!

For all of the free Word document templates that are now available for Moms Break PDF Free Printables, go to:

• Free Word Document Templates for Mom's Break Printables

This illustrated tutorial or craft may not be used as free content. For free content for your website or in your newsletter go to Jan's Free Content (http://www.jansfreecontent.com).

Jan K., The Proofer owns the copyright on all tutorials and crafts. © Copyright 2005 to present.